Email archiving is no longer saving old messages "in case" they are needed.
It is the core of data-protection for your business communications and continuity. It ensures compliance, discovery and secures those valuable communication records. For organisations in regulation heavy sectors, managing email properly now determines how well they handle audits, protect data, and maintain trust.
Microsolve helps businesses achieve this with simplicity and certainty.
Many teams (and some vendors!) confuse email archiving with backup - while there is some overlap in function, each serves a very distinct purpose:
Archiving fulfils legal and compliance requirements, while backups support disaster recovery. Both are essential, but archiving delivers lasting protection and transparency - qualities regulators expect and clients respect.
Microsolve’s Immutable Email Archive stores every message in encrypted form, keeps records within Australian data centres, and meets strict data retention and privacy standards.
Regulators now expect organisations to produce email records quickly, accurately and in a usable format. Without a proper archiving solution in place, meeting these demands risks disruption, cost, or non-compliance and penalties. Archiving addresses these responsibilities head-on.
The Privacy Act, Notifiable Data Breaches Scheme, and other Australian regulations require organisations to manage information properly. An immutable archive keeps every email intact, proving authenticity and compliance at any time. When auditors or regulators request data, authorised staff can retrieve it instantly, certify that it is unaltered and export as PDF.
When legal disputes arise, email often forms the core of evidence. Without a searchable archive, finding the right messages can take days or weeks.
Microsolve’s archive simplifies eDiscovery. It allows rapid searches by sender, subject, date, keyword or attachment content, while maintaining a complete chain of custody. That readiness reduces both legal risk and administrative cost.
Overloaded mailboxes slow systems and frustrate staff. Archiving removes this burden by copying all emails to a separate, secure repository while keeping them accessible through familiar interfaces - for some, this can enable the "empty Inbox" panacea! At a minimum, Inbox performance is improved and users regain time.
Archived data holds real value when managed well. Microsolve’s platform indexes every message for fast, precise retrieval. Teams can use archived communication to identify trends, verify decisions, and strengthen accountability - without opening multiple systems or losing hours to searching.
Many organisations realise the cost of not archiving only when problems appear:
These risks multiply as organisations grow. A proper archiving approach stops these issues at the source.
Microsolve delivers a secure, cloud-based Immutable Email Archive designed for Australian regulations. The system combines compliance-grade protection with practical ease of use.
Microsolve hosts all data in Australian AWS data centres that meet strict security standards. The service scales effortlessly, whether supporting a small team or a large organisation. You keep data sovereignty and operational consistency at all times.
Every email is encrypted at rest and in transit. Once archived, messages can’t be altered or deleted. This immutability ensures every record remains trustworthy and compliant with data protection obligations.
Advanced indexing makes searches quick and reliable. Compliance and legal teams can isolate relevant emails within seconds instead of trawling through backups or PST files. Every action leaves a traceable audit record.
The platform integrates directly with Microsoft 365, On-premise Exchange servers, Google Workspace, and hybrid environments. Deployment takes days, not weeks, and end users continue to use their familiar email interface. Microsolve handles setup, monitoring, and policy management from start to finish.
Microsolve simplifies the transition to compliant, secure email archiving. Organisations can follow three clear steps:
Archiving doesn’t need to add complexity. When managed well, it streamlines operations, reduces workload, and builds confidence across your organisation.
Email remains the backbone of business communication. Treating it as a secure, permanent record protects every interaction and decision.
With Microsolve’s Immutable Email Archive, your organisation gains clarity, compliance, and control. It’s not just storage, it’s a safeguard for your business future.