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Email Signature Management

Outbound email is one of the best branding opportunities any business can have.

Unfortunately, the time spent on manual updates of signature templates leads many organisations to ignore the opportunity or, worse still, present an ad-hoc appearance.

Imagine being able to update a banner for ALL of your staff in 5 minutes - imagine no more, this is available TODAY!

Benefits of Email Signature Management

Cohesion

Avoids manual template updates and non-compliant emails

Branding Opportunity

Ensures every outbound email is a branding opportunity, not a missed chance

Delegation

Delegate design rights to marketing while keeping IT control

Time Saver

Eliminate wasted IT hours chasing ad-hoc signatures

Security

All data is hosted in Australian centres for regulatory needs

Scalability

Works for any kind of growing organisation - small, medium or large

email signatures made easy with Microsolve

How Does It Work?

Forget the tedious task of distributing signatures to all PCs, phones, and web browsers!

With Microsolve's signature management platform, all you need to do is design your signature template(s) using a secure, simple web page interface, assign the template to  your users and groups and watch as they signature automatically appears on each and every email sent without any further action needed.

Yes, even emails sent from phones, tablets, web browsers and non-Microsoft email clients are ALL provided with the same signature!

The magic behind this solution is smart cloud servers - signatures no longer exist as files or configurations within the email application, they are now rules applied by servers within a secure cloud environment.

Create the template, set the rules - sit back relax and marvel at the wonder you have created!

Service Tiers

Simple

Best for organisations with a handful of staff, or those new to signature management. Includes standard signature deployments, template selection, and compliance inserts. Fast implementation, no technical expertise needed, and full Microsolve support ensures every email looks professional with minimal effort.

Professional

Ideal for medium-sized or growing organisations. Unlock department-level customisation, directory sync, and team-based template management. Benefit from advanced analytics, integrated marketing campaigns, and delegated editing rights for streamlined workflows.

Premium

Built for complex or compliance-driven environments. Add full-feature analytics dashboards, CRM and survey integrations, scheduled and targeted campaigns, and complete role-based access controls. Premium users also enjoy priority support, auditing, and advanced compliance options for highly regulated industries.

Organisational Benefit

  • Simple: Save hours, reduce manual errors, and build early brand professionalism.

  • Professional: Empower multiple teams, improve marketing agility, and gain actionable insights.

  • Premium: Ensure regulatory compliance, leverage data-driven improvements, and scale branding seamlessly across hundreds or thousands of users all with market-leading security and support.

Microsolve can help you make seasonal email signatures

Microsolve ensures email signatures become more than an afterthought. Email signatures support business strategy, growth, and compliance, all with minimal effort for decision-makers.
 
Want to have seasonal signatures? No problem - you are in charge of the schedule!
 
Need to advertise a special for a few weeks? Done!
 
Want the exec team to have a different signature to the Ops team? No problem at all!
Make IT Our Problem

Frequently asked questions

Why automate email signatures?

Automated signature management ensures consistent branding, compliance, and saves IT time by removing manual updates and mistakes.

Can different departments use unique signatures?

Absolutely! We can easily have department specific signatures or campaigns whilst maintaining your brand consistency.

How does role-based access work?

Marketing or HR can edit signatures and messaging, while IT retains control over deployment, compliance, and audit logs.

What platforms are supported?

The solution works with Microsoft 365, Exchange, Google Workspace, and integrates with leading CRM and appointment systems.

Can employees personalise their own signatures?

Yes! So long as the personalisations are in-line with your brand's guidelines. Employees can add working hours, pronouns, headshots, and booking links as approved.

How can we get support?

Contact the Microsolve support desk for fast, local Aussie help or access our self-service portal. (Click the button below!)

Contact Us